We are subjected to a constant barrage of tasks and responsibilities. Every day, we have to complete before the end of the day, as a leader, completing all these objectives each day sometimes feels insurmountable, there never seems to be enough time during the day to complete everything. In one of my earlier articles, I went over the essential qualities a leader should have. One skill a leader needs in, order to succeed (and stay sane) is organization.
Fall in love with your calendar.
I would not survive college if I did not follow my iPhone calendar. The key to success is to follow the four D’s of success:
- Do it
- Delegate it
- Defer it
- Drop it
This is the formula I use to rank each item on my calendar. With all the goals a leader has throughout the day, they aren’t effectively supporting their team if they are doing all the work. A leader who does what he promises is necessary, however, being able to delegate tasks to your team (you can see other qualities every leader should have here). Another thing to always remember is that if something can be done tomorrow, worry about every thing that is important today. To help with this you have to set up criteria for what exactly is important in order of 1-5. Using a simple ranking system, such as: Family chores, School Work, Internship, etc. The easiest to defer anything is to set a list of priorities during the day, week, and the month. Finally, always remember that successful people always say no. You can not accept every thing people ask you to do. This is how leaders over extend themselves, they say yes to everything and that is never ok. The key to time management is to consistently understand that it is impossible for you to do every thing that you want to. Always focus on doing one important thing at a time.
Get a task journal to build infrastructure for your organization goals.
To stay on track of everything I have to do during the week I keep a journal that I write in when I arrive home everyday. The point of the journal isn’t to just write what you have done and what you haven’t done, it is so you can record the process of how you completed each task. Understanding how to improve on each process so you can complete similar tasks in the future more efficiently is some thing I highly suggest doing if you are a very busy person. It also helps with making sure you aren’t wasting too much time on one specific thing; knowing that you can come with better approach to reaching a goal after studying how you’ve done things beforehand is really helpful.
To stay organized make sure you do the bare minimum.
There will be days where you can’t complete all things you want to do but, they need to get done. The best practice is to do the bare minimum on the tasks that aren’t necessarily as important as the other tasks you need to complete. Just because something has to be done immediately doesn’t mean it is more important than your other tasks. If you keep this in mind you will save yourself a lot of time and stress and keep yourself organized.
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